One form, eleven uses
A single admission signature, stretched over every use. The Act asks purpose by purpose.
PUPILGOV · CONSENT & DATA CARE
A parent writes: “Please delete Riya’s photos.” Where are they, exactly?
Answer twenty questions and upload your admission forms. Tomorrow you’ll see every purpose you use family data for, where it sits, and which uses have no valid consent — before most DPDP duties apply in 2027.
Tomorrow: every data use, and which ones lack consent.
Sample · Consent coverage
NORTH STAR
e.g. families with valid consent
purposes mapped
e.g. families missing photo consent
open data requests
THIS WEEK
WhatsApp class groupsno consent record
Annual Day photosconsent per purpose
Fee remindersconsent on file
Is this your starting point?
I’m and what hurts most is
WHAT THE NUMBERS SAY
The law is written for every school. So are the penalties.
maximum penalty for breaching DPDP obligations on children’s personal data
DPDP Act 2023, Schedule · PIB, Nov 2025 · pib.gov.in · PRID 2190655
maximum penalty for failing to keep reasonable security safeguards
DPDP Act 2023, Schedule · PIB, Nov 2025 · pib.gov.in · PRID 2190655
students enrolled in India’s private unaided schools, 2024–25
UDISE+ 2024–25 booklet (Ministry of Education) · dashboard.udiseplus.gov.in · 2024–25 booklet
SOUND FAMILIAR?
Consent lives in a cupboard. Data lives everywhere else.
One signature on the admission form is stretched over photos, class WhatsApp groups, bus GPS and the app vendor — or so everyone hopes. Nobody can say which family agreed to what, or where each child’s data now lives.
Forty WhatsApp groups
Class groups on teachers’ personal phones, full of children’s photos.
The Annual Day album
Two hundred children’s photos on the website, and no record of who agreed.
HOW IT WORKS
Ask clearly, record it, honour it — in every system.
One register for consent, requests, incidents and policies. Your counsel decides; the software keeps the record.
1Map
Every purpose you use family data for, and every place that data sits.
2Ask
Consent per purpose, in the family’s own language, from a verified parent.
3Honour
Withdrawals and deletions reach every connected system, with a receipt to the family.
4Prove
Audit log, incident register and dated policy versions, ready whenever anyone asks.
PupilGovA family changes its mind? One reply, and every system hears it.
THREE WAYS TO START
Map it yourself, sweep with us, or let us keep it.
Each way ends with one register your counsel can stand behind. Choose how much help you want, and change course any time.
For admin heads who want to see the gaps before anyone else does.
- 1Answer 20 questions about your data
- 2Upload your admission and consent forms
- 3Open your consent gap map
- YOU’LL SEE IT
- Tomorrow
- WHAT IT TAKES
- Free. No card, no call.
For schools that want consent re-collected properly, this term.
- 1A 30-minute call with your admin head
- 2Purposes and forms ready in a week
- 3Sweep runs; day-14 coverage review
- YOU’LL SEE IT
- Day 3
- WHAT IT TAKES
- A short paid pilot, credited to year one
For trusts that want a compliance desk run for them.
- 1We map data across every campus
- 2We run consent sweeps and requests
- 3Your counsel signs; we keep records
- YOU’LL SEE IT
- Week one
- WHAT IT TAKES
- Set-up plus a per-family fee, quoted for you
WHAT YOU’LL SEE FIRST
You’ll see it on the first map: exactly which uses have no consent, and a sweep ready in every family language.
MAKE IT YOURS
Consent asked in your principal’s voice, in every family’s language.
ONLY AT YOUR SCHOOL
Consent forms read aloud by your principal
For families who prefer listening, each request goes out as a voice note in Kannada, Telugu, Hindi or English — in your principal’s AI voice. Only with her written consent, labelled on every clip, switched off the day she asks.
- Her written consent first, revocable any time
- “AI voice of Principal Reddy” on each clip
- Parents answer by tap or voice
Consent · Annual Day photosreplies in your language · quiet after 8 pm
Friday
Reply, or hold 🎙 to speak
Purposes in your words
Photos, transport, class groups — named the way your families say them.
Policies, dated and signed
Privacy notice and data policies, versioned, with who approved each one.
Your counsel in the loop
Every template reaches your lawyer before it reaches a family.
WHY IT GETS BETTER EVERY TERM
Every request answered makes the next one easier.
Each purpose named, request closed and incident logged adds to a record your counsel can stand behind. Over a term, trust stops being a feeling and becomes something you can show.
Families learn exactly what they agreed to, so each new ask is clearer and quicker.
- 1Purposes mappedEvery use, named once
- 2Consent askedPer purpose, in language
- 3Choices honouredAcross every system
- 4Requests closedWith receipts, on time
- 5Clearer asksFamilies know what they agreed
- ↻ Your consent register
WHERE IT LEADS
Once consent is visible, you notice where data wanders.
When your register points at a risk, we show you the fix and the maths. You decide.
WHEN YOU NOTICE
More than ten class WhatsApp groups run on teachers’ personal phones.
ChittyTHE MATHS · AN EXAMPLE
e.g. 40 groups × 30 min a week × 40 weeks ÷ 60 = 800 teacher hours a year
WHEN YOU NOTICE
Wellbeing notes turn up in shared registers or staff WhatsApp groups.
PupilCaresTHE MATHS · AN EXAMPLE
e.g. 1 counsellor × 3 hours a week × 40 weeks = 120 counsellor hours a year
WHEN YOU NOTICE
The board asks for a compliance report twice a term or more.
PupilInSyncTHE MATHS · AN EXAMPLE
e.g. 6 reports a year × 8 hours each = 48 hours back a year
A SCHOOL GROUP · BALLARI · SINCE 2001
We answer to parents every day. Here’s our side of it.
PupilTree has run classrooms in Ballari since 2001. We aren’t your lawyer, and we’ll say so plainly: your counsel signs off every template. Founding schools get founding terms and a direct line to the people building it.
Founding terms
Founding-school pricing, held for three years.
Stop on day 14
Gap map not useful? Stop, and take every record with you.
A pack for your counsel
Our data-protection pack reaches your IT lead and lawyer first.
Nothing sold, ever
Family data is never sold and never used for ads.
WHAT WE’LL TRACK WITH YOUFamilies with valid consent, per purposeData requests closed within 90 daysPurposes mapped to systemsIncidents logged and closed
QUESTIONS
What your counsel will ask, answered plainly.
Didn’t see yours? Ask on WhatsApp — a person replies, usually within the hour.
Ask on WhatsAppNo. We keep the register and draft templates; your counsel decides. Our data-protection pack is written for them.
How many of your families agreed to the Annual Day photos?
Upload your forms and answer twenty questions. Tomorrow you’ll know — purpose by purpose, with a sweep ready to close the gaps.
Not legal adviceFamily data never soldEasy exit by day 14